The Oklahoma City ACE Academy usually has a wide range of responsibilities, and some roles require specialist expertise, such as recruiting volunteers. Typical duties of an Assistant ACE Director include:
Communicating with parents, providing updates where required, and answering questions about the ACE academy.
Checking on students with medical needs to ensure they have taken any required medication.
Providing guidance, motivation, and support to all visitors, parents, and speakers.
Duties include staff hiring and training, site and resource organization, and program management.
Develop and coordinate primitive pursuits ACE academy programs.
Provide organizational and programmatic support as necessary.
Oversee volunteer recruiting and training for the academy.
Coordinate with local sponsors prior to and during the academy.
Maintain fiscal records for the summer academy program, including summer budget and fundraising efforts.
Responsible for submitting a budget, dates, and schedules no later than December 31st and a closeout report at the end of the academy to the OBAP National ACE Director.
Oversee the follow-through of any correspondence necessary related to the ACE academy functions and activities.
Oversee the academy students' & volunteers' recruitment and registration.
Address crisis management, discipline, and troubleshooting issues related to students and/or volunteers.
Assist in determining supply and equipment needs and in ordering/purchasing.
Support and supervise instructors in organizing, implementing, decision-making and troubleshooting.
Maintain a positive team atmosphere that includes students, families, parents, and volunteers.
Schedule, supervise, and evaluate ACE volunteers, including instructors, and vendors, providing support and disciplinary measures when necessary.
Assist in the evaluation of the academy itself, as well as the experience for youth participants.
Supervise daily check-in and check-out of all students & volunteers.
Supervise and direct all staff and volunteers assigned to work with the ACE academy program to lead group activities and other volunteer duties.
